When you have important documents that need to be used in support of applications or business activities you should always keep the originals and use certified and notarized copies. A Notary Public can notarize or certify a copy of a document as a true and accurate copy of the original document.
In order to certify a document as a true copy, I need to examine the original document and compare it to the copy. Once I’m satisfied that the copy is a true copy of the original, I will sign the document, affix my seal on it and provide a cover letter certifying it as a true copy.
Please note that a copy of a copy is not acceptable.
Originals must not show signs of tampering.
Also note that a Notary Public makes no representation as to the contents of the document, they simply certify that it is a true and accurate copy.
What you’ll need:
Your documents (of course), photocopies accompanied by originals.
Identification: You will need to have two government issued (Federal or Provincial) pieces of identification. The first must be a photo ID with your address (Health Cards do not qualify). Used together with the second piece of ID, I basically need to see your photo, your address, your signature and your date of birth to establish your identity. Examples of acceptable ID include, Provincial Driver’s License, Passports, Permanent Resident Card, Citizenship Card, First Nations Card, Age of Majority Cards (e.g. the Ontario Photo Card), Health Card (as a second piece of ID only), Government Employee Photo Cards, etc.
The fee for True Copy Certification at a location of your choice (e.g. your workplace, home or coffee shop/restaurant) is $44.25 + $5.75 HST= $50.00. More about prices.
Payment: Bank Debit Cards, Cash (exact amount appreciated), Visa and Mastercard accepted.